Privacy Policy

Our contact details

Website : www.wbcc.uk 

Email : westbyfleetcc@gmail.com 

f : @westbyfleetcommunitychoir

 

What type of information we have

West Byfleet Community Choir holds a very limited amount of personal information about its current members.  The information kept in electronic form is :

  • Names

  • Signed copies of the Membership Form

  • Email addresses

  • Mobile numbers

  • What music has been issued to whom

  • Attendance at rehearsals   

How we get the information and why we have it

This information is asked for in the Membership form which is given by the Membership Secretary when people join the choir.  The form asks if people are happy for the information supplied in the form to be kept securely in paper form by the Membership Secretary.  This form is to be signed by the new joiner otherwise no data is kept.

The email addresses are shared with the Committee Secretary for use in communicating with all choir members. 

The information collected is to be used for communicating with choir members and to check who has paid subscriptions.

 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting westbyfleetcc@gmail.com 

What we do with the information we have

The information is used by the WBCC Committee to monitor numbers of members in the choir and to communicate directly with them about rehearsals, events, socials and to advise as to the music that will be needed at rehearsals.

We will not share this information with any organisation or individuals.

 

How we store your information

Your information is securely stored by the Membership Secretary and by the Committee Secretary

We keep your name, email address and telephone number for 12 months after you leave the choir. We will then dispose your information by confidential destroying of the paper Membership form and by electronically deleting a copy of your email address.  We will let you know that we have done this.

 

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.

  • Your right to object to processing - You have the the right to object to the processing of your personal data in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at westbyfleetcc@gmail.com if you wish to make a request.

How to complain

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane, Wilmslow

Cheshire, SK9 5AF

Helpline number: 0303 123 1113